Board of Directors Meeting

NOTICE
BEACHWOOD VILLAS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING

Dear Beachwood Villa Owner:
This letter serves as notice the Board of Directors of Beachwood Villas Association will hold a meeting via Zoom:

THURSDAY, AUGUST 19, 2021
9:00 A.M.
AMELIA ISLAND MANAGEMENT CONFERENCE ROOM VIA ZOOM
5440 FIRST COAST HIGHWAY
AMELIA ISLAND, FLORIDA

Join Zoom Meeting: TBD
Meeting ID: TBD
Dial by your location- find your local number: TBD

I. Determine Quorum and confirmation of meeting notice – Andrea Grossman (CAM)
II. Call to Order – President Bob Iden
III. Approval of Minutes
A. March 18, 2021 Board of Directors Meeting [Board Vote]
IV. Financial Report: Quam- June 2021 (July 2021, if available)
A. P/L Balance sheet- YTD
B. Capital Reserve status – Year end projection
V. Old Business-Board Reports
A. Board- Assigned Responsibilities
i. Bob Iden – President: AIM contract, Lg. Proj. Bid Cmte. ($10,000), legal, ARB Contact, vendor annual contracts, BWVA rules, Board agendas-minutes
ii. Cheryl Holt (elected 7/8/21): Lg. Proj. Bid Cmte. ($10,000), Martex contract (sprinklers, common landscaping, janitorial, pine straw, shrubs, and leaf blowing), power-washing, grounds, landscape, signs (temporarily assigned to Iden/Grossman)
iii. Bill Quam – Secretary/Treasurer: financials (including budgets, balance sheet, P/L, new capital reserve plan, insurance, invoice approval, Lg. Proj. Bid Cmte, trash/garbage operations, ARB, safety
iv. Joel Marmelstein – Director: plumbing (M.R. and T.H.), M.R. supervision, maintenance, elevator contract, rodent/pest control contract, lighting contract, mailbox control, parking lots, steps, bulkheads (ft. and bk.), sidewalks, M.R. roofs, web site, condo 2014, M.R. doors and windows (owner expense)
v. Neil Anderson – Director: Association interior responsibility (drywall), Lg. Proj. Bid Cmte.,TH exterior and patios, TH roofs, tree maintenance
B. CAM Report – Grossman
i. Rental unit # 2014: status
ii. Daily supervision, operations, inspections, work order, control
iii. Coordination: Board and external contractors, AIM, rental agencies, work orders
VI. New Business
A. 2022 Annual Budget – Quam/Bartlett
i. Operations, assigned accounts; discussion, budget recommendations
ii. Capital Reserves – new program 2022
a. 2022-2026 TH project – Anderson
b. Pools – Anderson
c. Lights, parking -Marmelstein
d. Asphalt- parking lots- Marmelstein
iii. 2022 monthly assessment increase (3-5%?) Discussion- Quam/Iden
B. Update Beachwood rules – Anderson [Membership Vote]
C. Vice president vote [Board Vote]
D. Short course – Marmelstein (special assignment)
VII. Adjournment